What Percentage of Time Should a Manager Spend Managing Staff

Managing staff is a crucial part of being an effective manager and leader. Knowing what percentage of time should a manager spend managing staff can help ensure team productivity and morale.

When it comes to determining what percentage of time should a manager spend managing staff, there are many factors at play. Time management, delegating responsibilities, motivating employees, developing leadership skills, and evaluating performance all come into play when deciding how much time needs to be allocated toward managing your team members.

It’s important to understand these different components in order to make sure you’re spending enough (but not too much) effort on leading your people – so they remain productive and engaged with their work!

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What Percentage of Time Should a Manager Spend Managing Staff?

Time management is an essential skill for managers to master. It involves setting priorities, creating goals and deadlines, and scheduling tasks.

Establishing priorities helps managers decide which tasks are most important and should be completed first. This can help them stay organized and on track with their work.

Setting goals and deadlines provide a timeline for completing projects or tasks, as well as a sense of accomplishment when they are met.

Scheduling tasks allows managers to plan out how much time they need to dedicate to each task in order to complete it efficiently.

It is also important that managers allocate an appropriate percentage of their time towards managing staff members in order to ensure that everyone is productive and motivated. This could include holding regular meetings with team members, providing feedback on performance, delegating tasks appropriately, and resolving conflicts between team members.

By taking the necessary steps to manage staff effectively, managers can create a positive working environment where employees feel valued and respected while still meeting business objectives efficiently.

Delegating Responsibilities

Delegating responsibilities is an important part of being a successful manager or leader. It requires the ability to identify the right people for tasks, communicate expectations clearly, and provide support and guidance.

Assigning Tasks to the Right People

When delegating responsibilities, it’s important to assign tasks that are suited to each individual’s skill set and experience level. This will ensure that employees feel confident in their abilities and motivated by their work.

Communicating Expectations Clearly

Once you have identified which tasks should be assigned to which individuals, it is essential that you communicate your expectations clearly. Make sure all instructions are detailed enough so there is no confusion about what needs to be done when and how it should be done.

If necessary, provide examples or resources that can help guide employees in completing their assignments correctly and efficiently.

Provide Ongoing Support

As a manager or leader, it is also important to provide ongoing support and guidance throughout the delegation process. This means offering feedback on performance as well as answering any questions employees may have about their tasks or roles within the organization.

Make sure you allocate an appropriate percentage of time towards managing staff so they remain productive while feeling supported by leadership.

Motivating Employees

Motivating employees is an important part of a manager’s job. Recognizing achievements and contributions is one way to motivate staff members.

Acknowledging successes, big or small, can help boost morale and create a positive work environment. It can also encourage employees to continue striving for excellence in their work.

Encouraging collaboration and teamwork is another way to motivate employees. Working together on projects can help foster creativity, build relationships between team members, and increase productivity. 

Managers should provide the necessary resources for teams to collaborate effectively while setting clear expectations about goals and deadlines.

Creating an engaging work environment is key when it comes to motivating employees. This includes providing feedback on performance regularly as well as giving recognition where appropriate. It also means creating opportunities for growth by offering training sessions or workshops that will allow staff members to develop new skills or hone existing ones. what percentage of time should a manager spend managing staff


Evaluating the Performance of Staff Members

Evaluating the performance of staff members is an important part of any manager’s job. Setting performance standards and goals, monitoring progress towards those goals, and providing constructive feedback are all key elements to ensure that employees remain productive and motivated.

Set Performance Standards and Goals

Establishing clear expectations for each employee is essential in order to measure their success. Managers should set specific objectives with measurable outcomes so that they can track progress over time. It’s also important to provide support when needed by offering resources or guidance on how best to achieve the desired results.

Monitor Progress Toward Goals

Once the performance standards have been established, it’s important for managers to regularly check in with their team members. This helps ensure that everyone is staying on track while giving managers a chance to offer additional assistance if necessary.

Provide Constructive Feedback

Providing timely feedback is critical in helping employees reach their goals as well as improving overall morale within the organization. When providing feedback, it’s important for managers to be both honest and respectful while emphasizing areas where improvement could be made rather than focusing solely on negative aspects of an employee’s work performance.

Recognizing successes along the way will help motivate employees going forward.

FAQs About What Percentage of Time Should a Manager Spend Managing Staff

How much time should a manager spend per employee?

Managers should spend 6 hours per week developing their employees. Of course, this will depend on the number of employees they manage. Developing employees can involve many different tasks.

Do managers spend all their time managing?

A Harvard Business Review study shows that 54% of manager time is spent on administrative tasks, 30% on problem-solving and collaborating with others, and 10% on strategy and innovations.

How often should a manager check in with employees?

Our research has found that most workers prefer to meet with their manager once a week. This meeting helps to strengthen the relationship between both parties and enables both to discuss and react to any opportunities or challenges that may arise.


Managing staff is an important part of a manager’s job and requires a significant amount of time. But what percentage of time should a manager spend managing staff exactly?

The amount of time that should be spent on managing staff will vary depending on the individual situation, but it is generally recommended that managers spend at least 25% to 50% of their time actively managing their team.

By delegating responsibilities, motivating employees, developing leadership skills, and properly evaluating performance, managers can ensure they are spending enough time to effectively lead their teams.

Are you a manager looking to become better at managing staff? Promotable.org is here to help!

Our resources can provide guidance on how much time should be spent actively managing your team and ways to improve in the areas of communication, motivation, delegation, and more.

Take action now by visiting our website today – we’ll help you reach new heights as a leader!